Ottawa Township High School District #140
Freedom of Information Act (FOIA) Requests


The Superintendent or Principal shall serve as the District's Freedom of Information Officers and assume all the duties and powers of that office as provided in FOIA and Board policy 2:250.

In accordance with the State of Illinois Freedom of Information Act and Ottawa Township High School District #140 Board of Education Policy 2:250, the District's Freedom of Information Act (FOIA) officer will respond to requests from anyone desiring to inspect and /or copy a district public record.

The Freedom of Information officer shall approve all requests for public records unless:

        1. The requested material does not exist;
        2. The requested material is exempt from inspection and copying by the Freedom of Information Act; or
        3. Complying with the request would be unduly burdensome.

Copying Fees

Persons making a request for copies of public records must pay any applicable copying fee. The Freedom of Information Officer shall, as needed, recommend a copying fee schedule for the Board's approval. Copying fees, except when fixed by statute, are reasonably calculated to reimburse the District's actual cost for reproducing and certifying public records and for the use, by any person, of its equipment to copy records. No copying fee shall be charged for the first 50 pages of black and white, letter or legal sized copies. No copying fee shall be charged for electronic copies other than actual cost of the recording medium.


Fees for Responding to a Request for a Commercial Purpose


In addition to copying fees, persons making a request for a commercial purpose, as defined in FOIA, must pay a fee of $10 for each hour spent by personnel in searching for and retrieving the record. However, no fees shall be charged for the first 8 hours spent by personnel in searching for or retrieving a requested record. The District also charges the actual cost of retrieving and transporting public records from an off-site storage facility when the public records are maintained by a third-party storage facility under contract with the District. Whenever the District charges any fees to a requester making a commercial request, the Freedom of Information Officer shall provide the requester with an accounting of all fees, costs, and personnel hours in connection with the request for public records.


Access

The inspection and copying of a public record that is the subject of an approved access request is permitted at the District's Administrative Office during regular business hours, unless other arrangements are made by the Freedom of Information Officer.
Many public records are immediately available from the District's website including, but not limited to, a description of the District and the methods for requesting a public record.


FOIA requests may be submitted to Superintendent Michael Cushing at mcushing@ottawahigh.com or mailed to 211 E. Main Street, Ottawa, IL 61350.